QUERTY

How do I link to documents?

Functions involving documents within your website are covered extensively in various sections of the CMS Help Manual.  This FAQ is an overview, you can refer back to the manual for more detail.  Documents include PDFs, Word files, PowerPoint files, and all other types of files that can be uploaded (except images).

You can load the document first, and then link to it. Alternatively, you can load the document while creating the link.

When you add a document to your page, it can be included to the list of links on the navigation pane automatically -- unless you choose otherwise!  Pay attention to this detail when uploading documents of any sort.

A note on file size:  Documents larger than 6mb are difficult to load in web browsers, and may cause time-out errors when trying to upload/download.  We recommend that users keep their files below this limit to maximize accessibility to their target audience.

We also recommend using PDFs instead of Microsoft Office files.  Files from Office 2007/2008 have not yet been approved for upload, so if you must use an Office format, please save down to Office 97-2003 formatting first.

 

Link to a new document you haven't uploaded yet (text link)

1.  Highlight the test you would like the link to be on.

1. Click the Link button, and choose "Link to New Uploaded Document"

2. Pick the subsite to which the document will be added, and then click "Next". The popup window for uploading a file will appear.

3. Select the file to be uploaded by clicking “Browse”, and then navigating to an accessible drive and choosing the file.

4. In the Title box, type the name by which the file will be known in the CMS.  This title appears in your navigation if you choose to display the item in the navigation.

5. Complete optional fields as desired, and then click "Next". The Custom Page Information window will be displayed.

6. If you want the document to be included in the Skidmore site navigation, check the appropriate boxes and enter the sort order.  If you do not want the document displayed in the navigation, uncheck the "Include in Nav" box.

7. Click "Finish" and publish your work.

 

Link to a new document you haven't uploaded yet (no text link)

When you add a document to your page, it can be included to the list of links on the navigation pane automatically -- unless you choose otherwise!  Pay attention to this detail when uploading documents of any sort.

1. Click the Properties and Actions menu and select " Upload New Document" from the menu. The Upload New Document window will open.

2. Pick the subsite to which the document will be added, and then click "Next". The display will be refreshed to show the Upload New Document properties.

3. Select the file to be uploaded by clicking “Browse”, and then navigating to an accessible drive and choosing the file.

4. In the Title box, type the name by which the file will be known in the CMS.  This title appears in your navigation if you choose to display the item in the navigation.

5. Complete optional fields as desired, and then click "Next". The Custom Page Information window will be displayed.

6. If you want the document to be included in the Skidmore site navigation, check the appropriate boxes and enter the sort order.  If you do not want the document displayed in the navigation, uncheck the "Include in Nav" box.

7. Click "Finish". The document is now available for selection when creating and editing links.



Link to a document which has been previously uploaded

1.  Highlight the text you would like the link to be on.

2.  Click the Link button, and choose "Link to Existing Page, Uploaded Document or URL", then click Next.

3.  Click the Page Gallery button.

4.  Change the Subsite dropdown to the subsite where your document is located.  Change the dropdown for  Category to be "All Categories".  Click "Update Results"

5.  Click on the title of the document you wish to create a link to, and click Okay.  Click Finish, and then publish your work.